SERVEUP MONEY POLICIES
SERVEUP MONEY POLICIES
NOV 27, 2013
1. SERVEUP cost $595 except for those students flying once bus is filled. Cost = $300
2. All monies should travel through two types of local accounts* and then are transferred to the Regional ServeUP account.
*Two accounts should be set up for each school or area for SERVEUP.
I. A “SERVEUP named”** local school or area account to send registration money into .
a. Use the Non-donation Deposit Form for this (found in forms on IVstaff web site)
b. All student monies should be sent here.
c. These monies are non tax-deductable
II. A “SERVEUP named”** Scholarship account for each school or area to raise money into. This is tax-deductable but cannot be student specific.
a. You should transfer money from this account into the local SERVEUP account
for later transfers to the Regional SERVEUP account or for
local area or school student payments
(** SERVEUP named' means that SERVEUP needs to be in the account name with Madison)
3. There will be two transfers made by the SERVEUP coordinator from your local SERVEUP account into the Regional SERVEUP account in the Spring.
a. On Feb 1, $300 will be transferred from each local SERVEUP account to pay for the buses
This amount transferred will be $300 times the number of committed students from the Nov 27 commitments (understanding that trades can be made)
b. On April 15 the balance, $295, will be transferred for committed student number.
4. The entire $300 does not need to be in local accounts by Feb 1 BUT IT WOULD BE A HELPFUL GOAL.
5. We would hope that you collect the entire amount per student when they walk unto the bus.(Do not bring money on the bus with you...deposit before you leave)
6. On April 15 we expect your entire amount to be in your local accounts so that we do not leave a deficit in local accounts when we transfer the balance to the Regional SERVEUP acct.
7. Before Feb 1 please send Tom Brink the local SERVEUP accounts name and number.
POLICY ON SERVEUP REGISTRATION REIMBURSEMENTS
1. The $100 Deposit is non-refundable and non-transferable.
2. If a student has not paid the balance and they drop out, we do not demand any payment or balance from them, unless you have made a prior agreement to do such with them. This means that staff should have a date well before departure when they collect balances. (OR $300 BY FEB 1 AND THE BALANCE $295 WHEN BOARDING)
3. If a student has paid a partial or full balance we would return that amount only if they alert us one week or more before the date of departure AND they find a replacement.
4. If a student contacts the staff prior to departure in the case of an emergency SERVEUP will refund all but the $300 bus fare unless they find a replacement, in which case we will return the registration minus the deposit.
NOV 27, 2013
1. SERVEUP cost $595 except for those students flying once bus is filled. Cost = $300
2. All monies should travel through two types of local accounts* and then are transferred to the Regional ServeUP account.
*Two accounts should be set up for each school or area for SERVEUP.
I. A “SERVEUP named”** local school or area account to send registration money into .
a. Use the Non-donation Deposit Form for this (found in forms on IVstaff web site)
b. All student monies should be sent here.
c. These monies are non tax-deductable
II. A “SERVEUP named”** Scholarship account for each school or area to raise money into. This is tax-deductable but cannot be student specific.
a. You should transfer money from this account into the local SERVEUP account
for later transfers to the Regional SERVEUP account or for
local area or school student payments
(** SERVEUP named' means that SERVEUP needs to be in the account name with Madison)
3. There will be two transfers made by the SERVEUP coordinator from your local SERVEUP account into the Regional SERVEUP account in the Spring.
a. On Feb 1, $300 will be transferred from each local SERVEUP account to pay for the buses
This amount transferred will be $300 times the number of committed students from the Nov 27 commitments (understanding that trades can be made)
b. On April 15 the balance, $295, will be transferred for committed student number.
4. The entire $300 does not need to be in local accounts by Feb 1 BUT IT WOULD BE A HELPFUL GOAL.
5. We would hope that you collect the entire amount per student when they walk unto the bus.(Do not bring money on the bus with you...deposit before you leave)
6. On April 15 we expect your entire amount to be in your local accounts so that we do not leave a deficit in local accounts when we transfer the balance to the Regional SERVEUP acct.
7. Before Feb 1 please send Tom Brink the local SERVEUP accounts name and number.
POLICY ON SERVEUP REGISTRATION REIMBURSEMENTS
1. The $100 Deposit is non-refundable and non-transferable.
2. If a student has not paid the balance and they drop out, we do not demand any payment or balance from them, unless you have made a prior agreement to do such with them. This means that staff should have a date well before departure when they collect balances. (OR $300 BY FEB 1 AND THE BALANCE $295 WHEN BOARDING)
3. If a student has paid a partial or full balance we would return that amount only if they alert us one week or more before the date of departure AND they find a replacement.
4. If a student contacts the staff prior to departure in the case of an emergency SERVEUP will refund all but the $300 bus fare unless they find a replacement, in which case we will return the registration minus the deposit.
